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Administrative Team Training Manual
Introduction
Welcome to the Gray Matter Health Administrative Team (1:46)
Overview of the Administration Manual
GMH IDEA Statement
Gray Matter Health Belonging
Gray Matter Health's Mission, Vision and Values
The Importance of Your Role
A Day in the Life: Care Coordinator/ Admin Daily Responsibilities
Getting Started
Importance of Confidentiality in Administration
Gray Matter Health - Staff Information
Terminology
Daily Administrative Tasks
TELUS Business Connect
Voice Mail Greetings
Managing Phone Calls and Text Messages
Appointment Scheduling and Calendar Management
Introduction to Google Suite
Gray Matter Health Email Management
Gray Matter Health Email Templates
Report and Tracking Sheets
Zoom
Introduction to Canva
Introduction to Flock
Introduction to Loom
Mailerlite Email Marketing
Policies and Procedures
Gray Matter Health Roles and Responsibilities Policy
Email Guidelines Policy
Gray Matter Health Code of Conduct
Dress Code Guidelines
Issues and Complaints Guidelines
Drug, Alcohol and Medications Guidelines
Gray Matter Health Cancellation & Reschedule Policy
Gray Matter Health Emergency Protocols
Computer Technology Use Policy Agreement
Client Request for Clinical Documentation Policy
In-Studio Administrative Procedures
Gray Matter Health - Opening and Closing Checklist
Client Access to Building
Washroom
LIFT
Jane and Member Management
Introduction to the Jane App
Jane App - Staff Login Procedures
Jane App- Admin Staff Overview
Jane App - Booking Appointments
Jane App - Calendar Management
Jane App - Entering New Clients
Jane App - Taking Payments
Client Programs
Gray Matter Health Subsidy Program
Gray Matter Health Pre-Marital Program
Gray Matter Health Value Program
Gray Matter Health Group Programs
RESCUE Program
Communication Skills
Effective Communication within the Administrative Team
Communicating with Associates and Members
Conflict Resolution and Handling Difficult Conversations
Professional Development
Seeking Feedback and Self-Improvement as an Administrative Professional
Training Review
QUIZ: Introduction
QUIZ: Getting Started
Quiz: Policies and Procedures
QUIZ: Administrative Tasks
QUIZ: In Studio Tasks
Quiz:Client Programs
Quiz: Communication Sills
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Gray Matter Health - Staff Information
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